TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-864-11, Seal Coating and Patching of Roads at the Prairie Plan Site in Fulton County, Illinois, to Illinois Valley Paving Co., A Division of United Contractors Midwest, Inc., in an amount not to exceed $50,500.00, Account 101-68000-612420, Requisition 1353535
Body
Dear Sir:
On February 7, 2013, the Board of Commissioners passed an order directing the Director of Procurement and Materials Management to advertise for bids, Contract 13-864-11 Seal Coating and Patching of Roads at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of March 27, 2013, a bid opening was held on April 16, 2013. The bid tabulation for this contract is:
ILLINOIS VALLEY PAVING, CO., A DIVISION OF $50,500.00
UNITED CONTRACTORS MIDWEST, INC.
LAVERDIERE CONSTRUCTION, INC. $59,500.00
Four hundred eighty-eight (488) companies were notified of this contract being advertised and eight (8) companies requested specifications.
Illinois Valley Paving Co., A Division of United Contractors Midwest, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $44,000.00, placing the bid of $50,500.00, approximately 14.8 percent above the estimate.
The Affirmative Action Interim Ordinance Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work site is located in Fulton County, Illinois.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-864-11, to Illinois Valley Paving Co., A Division of United Contractors Midwest, Inc., in an amount not to exceed $50,500.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-68000-612420.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013