TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-753-11, Contract Farming at the Hanover Park Water Reclamation Plant, to Oros & Busch Application Technologies, Inc., in an amount not to exceed $304,000.00, Accounts 101-67000-612520, 612530, Requisition 1355533
Body
Dear Sir:
On February 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-753-11 Contract Farming at the Hanover Park Water Reclamation Plant.
In response to a public advertisement of April 17, 2013, a bid opening was held on May 7, 2013. The bid tabulation for this contract is:
OROS & BUSCH APPLICATION TECHNOLOGIES, INC. $304,000.00
STEWART SPREADING, INC. $311,800.00
One hundred two (102) companies were notified of this contract being advertised and eight (8) companies requested specifications.
Oros & Busch Application Technologies, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for the contract was $330,000.00, placing the bid of $304,000.00, approximately 7.9 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D was not included in this contract due to the specialized scope of work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-753-11, to Oros & Busch Application Technologies, Inc., in an amount not to exceed $304,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditures in the amount of $152,000.00, are available in Accounts101-67000-612520, 612530. The estimated expenditures for 2014 are $152,000.00. Funds for the 2014 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013