TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-004-11, Furnish and Deliver Structural and Stainless Steel to Various Locations, for a One (1) Year Period, Groups A and B to Super Roco Steel & Tube Ltd. II, in an amount not to exceed $145,890.50, Account 101-20000-623030
Body
Dear Sir:
On March 21, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-004-11 furnish and deliver structural and stainless steel to various locations for a one (1) year period, beginning approximately July 1, 2013 and ending June 30, 2014.
In response to a public advertisement of April 10, 2013, a bid opening was held on April 30, 2013. The bid tabulation for this contract is:
GROUP A: STRUCTURAL STEEL
SUPER ROCO STEEL & TUBE LTD. II *$83,359.35
NORTHERN ILLINOIS STEEL SUPPLY CO. $86,692.50
ADDISON BUILDING MATERIALS CO. INC. $92,180.52
PRAIRE UNITED, LLC $97,885.80
GREAT LAKES METALS CORP. *$152,752.00
GROUP B: STAINLESS STEEL
SUPER ROCO STEEL & TUBE LTD. II *$62,531.15
NAK-MAN CORPORATION $62,908.03
ADDISON BUILDING MATERIALS CO. INC. *$73,306.81
NORTHERN ILLINOIS STEEL SUPPLY CO. $80,642.40
GREAT LAKES METALS CORP. *$83,932.66
*corrected total
Five hundred (500) companies were notified of the contract being advertised and thirty-one (31) companies requested specifications.
Super Roco Steel & Tube Ltd. II, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $180,000.00, placing the total bid of $145,980.50 approximately 19 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-004-11, to Super Roco Steel & Tube Ltd. II, in an amount not to exceed $145,890.50 for Groups A and B.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623030.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013
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