TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-430-21, Furnish and Deliver One New Refrigeration Van and Two New Vans with Camper Style High-Tops, estimated cost $90,000.00, Account 201-50000-634860, Requisition 1361174
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver one new refrigeration van and two new vans with camper style high-tops.
The purpose of this contract is to acquire three new vans for the Monitoring and Research Department to replace existing vans that have exceeded the vehicle replacement criteria. The refrigeration van is used to transport water samples from the field for analysis. The high-top vans are used to transport sampling huts to various locations in the field.
The estimated cost for this contract is $90,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise June 12, 2013
Bid Opening July 9, 2013
Award August 8, 2013
Completion December 31, 2013
Funds are available in Account 201-50000-634860.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-430-21.
Requested, Eileen McElligott, Administrative Services Manager, BKS, SL, MW, DF, BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013