TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-006-11 Furnish and Deliver Janitorial Supplies to Various Locations for a One (1) Year Period, Group A to T & N Chicago, Inc., in an amount not to exceed $26,515.41, and Group B to Unisource Worldwide, Inc., in an amount not to exceed $19,211.94, Accounts 101-20000-623110, 623170, 623660
Body
Dear Sir:
On March 21, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-006-11 furnish and deliver janitorial supplies to various locations for a one (1) year period, beginning approximately June 1, 2013 and ending May 31, 2014.
In response to a public advertisement of April 10, 2013, a bid opening was held on April 30, 2013. The bid tabulation for this contract is:
GROUP A PAILS BRUSHES
T&N CHICAGO, INC. $26,515.41
WW GRAINGER, INC. *39,633.29
ALPINE CLEANING EQUIPMENT, INC. *$49,870.29
FAIRMONT SUPPLY COMPANY $54,502.01
ATLAS & ASSOCIATES, INC. $99.669.70
PAYTON'S CLEANING SERVICE $105,611.72
*corrected total
GROUP B CLEANERS
UNISOURCE WORLDWIDE, INC. $19,211.94
PAYTON'S CLEANING SERVICE $19,648.62
FAIRMONT SUPPLY COPANY $20,632.18
THE STANDARD COMPANIES $20,917.72
ATLAS & ASSOCIATES, INC. *$21,389.40
WW GRAINGER, INC. *22,795.46
*corrected total
Eight hundred twenty (820) companies were notified of the contract being advertised and sixty-six (66) companies requested specifications.
T & N Chicago, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A was $50,000.00, placing the total bid of $26,515.41 approximately 47 percent below the estimate.
Unisource Worldwide, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B was $21,000.00, placing the total bid of $19,211.94 approximately 8.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-006-11, Group A to T & N Chicago, Inc., in an amount not to exceed $26,515.41, and Group B to Unisource Worldwide, Inc., in an amount not to exceed $19,211.94.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents.
Funds are available in Accounts 101-20000-623110, 623170, 623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013
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