TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-031-11 Furnish and Deliver Medical and First Aid Supplies to Various Locations for a One (1) Year Period to Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company, in an amount not to exceed $34,646.58, Account 101-20000-623780
Body
Dear Sir:
On March 21, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-031-11 furnish and deliver medical and first aid supplies to various locations for a one (1) year period, beginning approximately June 1, 2013 and ending May 31, 2014.
In response to a public advertisement of April 10, 2013, a bid opening was held on April 30, 2013. The bid tabulation for this contract is:
Kaul Glove & Manufacturing Company, D/B/A *$34,646.58
Chocktaw-Kaul Distribution Company
Safety Supply Illinois *$41,744.71
ATLAS & ASSOCIATES, INC. *$62,642.10
ww gRAINGER, iNC. *$138,385.58
*corrected total
Four hundred eighty-eight (488) companies were notified of the contract being advertised and forty-eight (48) companies requested specifications.
Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $29,000.00, placing the total bid of $34,644.58 approximately 19.5 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-031-11 to Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company, in an amount not to exceed $34,646.58.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents.
Funds are available in Account 101-20000-623780.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013