TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-975-11, Repair and Upgrade Services for the Video Surveillance System at the Stickney Service Area, to Acamard Technologies, Inc., for an amount not to exceed $32,637.50, Account 101-69000-612680, Requisition 1357898
Body
Dear Sir:
On March 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-975-11 Repair and Upgrade Services for the Video Surveillance System at the Stickney Service Area.
On April 4, 2013, the Board of Commissioners approved the title change of the contract as reported.
In response to a public advertisement of April 17, 2013, a bid opening was held on May 7, 2013. The bid tabulation for this contract is:
ACAMARD TECHNOLOGIES, INC. $32,637.50
KBR AUDIO/VIDEO, INC. $34,240.00
Two hundred twenty-eight (228) companies were notified of this contract being advertised, and thirty-one (31) companies requested specifications.
Acamard Technologies, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $35,000.00 placing the total bid of $32,637.50, approximately 6.8 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because of the specialized nature of the work.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-975-11, to Acamard Technologies, Inc., in an amount not to exceed $32,637.50, subject to the contractors furnishing a performance bond in the form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditure in the amount of $5,000.00 are available in Account 101-69000-612680. The estimated expenditure for 2014 is $13,818.75, and for 2015 is $13,818.75. Funds for 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013