TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
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Authority to decrease purchase order for Contract 10-101-11, to Furnish and Deliver Contract Laboratory Technicians for various locations to ANA Laboratories, in an amount of $9,428.66, from an amount of $584,213.58, to an amount not to exceed $574,784.92, Account 101-16000-612490, Purchase Order 3062269
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Dear Sir:
On February 18, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 10-101-11 to furnish and deliver contract laboratory technicians for various locations with ANA Laboratories, in an amount not to exceed $665,000.00. The contract expired on March 31, 2013.
As of February 7, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $80,786.42 from the original amount awarded of $665,000.00. The current contract value is $584,213.58. The prior approved change orders reflect a 12.1% (percent) decrease to the original contract value.
This change order is required to reduce the purchase order/contract value to the final actual expenditure.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 10-101-11 in an amount of $9,428.66 (1.6% of the current contract value), from an amount of $584,213.58, to an amount not to exceed $574,784.92.
Funds will be restored to Account 101-16000-612490.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013
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