TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-678-11 Locksmith Services at Various Service Areas, estimated cost $91,200.00, Accounts 101-67000/68000/69000-612680, Requisitions 1358950, 1358905, 1358933, 1357916, 1358929
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-678-11 Locksmith Services at Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure locksmith services for the Stickney, Calumet, O'Brien, Egan, Kirie Water Reclamation Plants and other District facilities over a three year period.
The estimated cost for this contract is $91,200.00. The estimated 2013, 2014, 2015 and 2016 expenditures are $12,100.00, $31,000.00, $31,000.00 and $17,100.00 respectively.
The total bid deposit for this contract is $4,450.00.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance, Appendix D, will not be included in this contract because of the specialized nature of the services required and because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise July 17, 2013
Bid Opening August 6, 2013
Award August 29, 2013
Completion August 31, 2016
Funds for the current year are available in Accounts 101-67000/68000/69000-612680. Funds for subsequent years, 2014, 2015 and 2016, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-678-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:SAF:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013