TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 96-251-2P Sludge Thickening Facilities, Calumet Water Reclamation Plant, to F.H. Paschen/S.N. Nielsen/IHC Construction Joint Venture, in an amount of $19,308.57, from an amount of $8,639,745.62, to an amount not to exceed $8,659,054.19, Accounts 401-50000-645650 and 645750, Purchase Order 5001108
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Dear Sir:
On February 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 96-251-2P Sludge Thickening Facilities, Calumet Water Reclamation Plant, to F.H. Paschen/S.N. Nielsen/IHC Construction Joint Venture, in an amount not to exceed $8,328,000.00. The scheduled contract completion date was March 3, 2013.
As of May 17, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $330,784.19 from the original amount awarded of $8,328,000.00. The current contract value is $8,639,745.62. The prior approved change orders reflect a 3.97% increase to the original contract value.
The contract included the installation of two screens for the primary sludge at the Calumet Water Reclamation Plant. After installation and operation of the screens, it was discovered that the screens' high rate of travel was causing premature failures. Therefore, to prolong the effective life of the screens, it was determined that the most effective solution would be to replace the motor and gear reducer assemblies to allow the screens to operate at a lower travel speed. The contractor submitted a cost proposal (CCO-033) for an extra in the amount of $19,308.57. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 514, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 96-251-2P in an amount of $19,308.57 (0.22% of the current contract value), from an amount of $8,639,745.62, to an amount not to exceed $8,659,054.19.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013.
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