TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-926-21, Furnish & Deliver Heavy Equipment to the Stickney and Calumet Water Reclamation Plants, estimated cost $1,415,000.00, Account 201-50000-634860, Requisitions 1353098, 1355507, 1355508, 1357622, 1358193.
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-926-21, Furnish & Deliver Heavy Equipment to the Stickney and Calumet Water Reclamation Plants, at the request of the Maintenance and Operations Department.
One rough terrain crane is required to perform screen cleaning at the Calumet TARP pumping station. The second rough terrain crane is required for the installation and removal of aerated grit stop logs at the Stickney Water Reclamation Plant. The crawler crane is required to provide hoisting and to access the final tanks and tunnels at the Stickney Water Reclamation Plant, currently inaccessible by existing equipment. The tractor with boom mower is required to maintain hillsides, reach over guard rails, cut plants growing in water and trim trees encroaching on roads and buildings in the Calumet Service Area. The wheel loader is required to replace a 20-year old wheel loader that is necessary to support District preventive, corrective, and emergency work at the Calumet Water Reclamation Plant.
The estimated cost of this contract is $1,415,000.00 for all Items.
The bid deposit for the items under this contract is $26,300.00 for item 1, $5,300.00 for item 2, $20,000.00 for item 3, $8,700.00 for item 4, and $10,500.00 for item 5, or $70,800.00 for all items combined.
The Multi-Project Labor Agreement (MPLA) and the Affirmative Action Interim Ordinance, Appendix D, are not included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise June 26, 2013
Bid Opening July 16, 2013
Award August 8, 2013
Completion December 31, 2013
Funds are available in Account 201-50000-634860.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-926-21.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013.