TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-614-11 Elevator Maintenance at Various Service Areas, estimated cost $1,017,156.00, Accounts 101-15000/67000/68000/69000-612370/612390/612600/612680, Requisitions 1349634, 1358915, 1351589, 1358531, 1358548, 1350463, 1348497, 1351702
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-614-11, Elevator Maintenance at Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to maintain continuous operation of the elevators at the District's various process facilities, in compliance with the State Fire Marshall. The District's elevators are required to remain in service 24 hours a day. Each elevator requires inspection and maintenance to be performed a minimum of once per week, in addition to 24 hour emergency callout service. In addition to inspection of all critical operating parameters, the typical weekly activities include cleaning, lubrication and replacement of worn and broken parts.
The estimated cost for this contract is $1,017,156.00. The estimated 2013, 2014, 2015 and 2016 expenditures are $115,831.00, $276,500.00, $352,500.00 and $272,325.00, respectively.
The bid deposit for this contract is $50,900.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the services do not provide practical or cost-effective opportunities for direct or indirect subcontracting. Additionally, there are sufficient MBEs, WBEs, and SBEs available to bid.
The tentative schedule for this contract is as follows:
Advertise June 26, 2013
Bid Opening July 16, 2013
Award August 8, 2013
Completion September 1, 2016
Funds for the current year are available in Accounts 101-15000/67000/68000/69000-612370/612390/612600/612680. Funds for subsequent years, 2014, 2015 and 2016, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-614-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013