TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-681-11 Furnish and Deliver Window Washing Services to Various Service Areas, estimated cost $85,000.00, Accounts 101-66000/67000/69000-612490, Requisitions 1361454, 1361456, 1361461, 1361462, 1361446
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-681-11 Furnish and Deliver Window Washing Services to Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide window washing services at various service areas for a three year period.
The estimated cost for this contract is $85,000.00. The estimated 2013, 2014, 2015, and 2016 expenditures are $9,750.00, $28,200.00, $28,200.00 and $18,850.00 respectively.
The bid deposit for this contract is $4,250.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
The tentative schedule for this contract is as follows:
Advertise June 12, 2013
Bid Opening June 25, 2013
Award July 11, 2013
Completion July 10, 2016
Funds for the current year are available in Accounts 101-66000/67000/69000-612490. Funds for subsequent years, 2014, 2015 and 2016, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-681-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013.