TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-985-11 Railroad Car Repair, Maintenance and Rebuilding at the Stickney Water Reclamation Plant, estimated cost $210,000.00, Account 101-69000-612670, Requisition 1356608
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-985-11 Railroad Car Repair, Maintenance and Rebuilding at the Stickney Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to repair, maintain and rebuild railroad cars. The work consists of mechanically rehabilitating, maintaining and rebuilding 60 cubic yard capacity side dump railroad cars, used for the transportation of biosolids in the Stickney Service Area. The work is necessary to ensure the public safety and extend the useful life of the cars.
The estimated cost for this contract is $210,000.00. The estimated 2013, 2014 and 2015 expenditures are $90,000.00, $60,000.00 and $60,000.00, respectively.
The bid deposit for this contract is $10,500.00
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work is performed off-site at the contractor's facility.
The Affirmative Action Interim Ordinance, Appendix D, will not be included in this contract due to the specialized nature of services required.
The tentative schedule for this contract is as follows:
Advertise July 17, 2013
Bid Opening August 6, 2013
Award August 29, 2013
Completion December 31, 2015
Funds for the current year are available in Account 101-69000-612670. Funds for subsequent years, 2014 and 2015, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-985-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:SAF:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013