TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-111-11 Furnish and Deliver Boat Maintenance, Repairs, Parts, and Secured Dockage estimated cost $304,700.00, Accounts 101-16000-612790, 612330 and 623990 Requisition 1357894
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver boat maintenance, repairs, parts and secured dockage for the pollution control boats (PC 1 and PC 100) used by the Environmental Monitoring and Research and Industrial Waste Divisions of the Monitoring and Research Department. This contract begins approximately September 1, 2013 through August 31, 2015.
The purpose of this contract is to provide the required preventive maintenance, repairs, parts and secured dockage for the PC 1 and PC 100 boats. The PC 1 is approximately 32 years old and the PC 100 is about 10 years old.
The estimated cost for this contract is $304,700.00. The estimated 2013, 2014 and 2015 expenditures are $51,700.00, $125,000.00 and $128,000.00, respectively.
The bid deposit for this contract is $13,220.00.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract due to the lack of availability of MBE, WBE and SBE vendors.
The tentative schedule for this contract is as follows:
Advertise June 26, 2013
Bid Opening July 16, 2013
Award August 8, 2013
Completion August 31, 2015
Funds for the current year are available in Accounts 101-16000-612790, 612330 and 623990. Funds for subsequent years 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-111-11.
Requested, Thomas C. Granato, Director of the Monitoring and Research, TCG:MPC:KB:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013