TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-609-11 Furnishing and Delivering Mechanical Repair Parts to Various Service Areas, estimated cost $169,000.00, Accounts 101-67000/68000-623270, Requisitions 1359770, 1359778, 1359788, 1359790, 1359793
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-609-11, Furnishing and Delivering Mechanical Repair Parts to Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure mechanical repair parts such as bearings, seals, O-rings and v-belts for various equipment, such as pumps, compressors and mechanical drives, on an as-needed basis over a three year period.
The estimated cost for this contract is $169,000.00. The estimated 2013, 2014, 2015 and 2016 expenditures are $22,000.00, $58,000.00, $58,000.00 and $31,000.00 respectively.
The bid deposit for this contract is $8,500.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance, Appendix D, will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise July 10, 2013
Bid Opening July 30, 2013
Award August 29, 2013
Completion August 28, 2016
Funds for the current year are available in Accounts 101-67000/68000-623270. Funds for subsequent years, 2014, 2015 and 2016, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-609-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013