TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 29, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-304-11 Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a 36-Month Period, estimated cost $108,000.00, Account 101-25000-612780, Requisition 1364078
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 14-304-11, the annual maintenance, repairing, recharging, and hydrostatic pressure testing of portable fire extinguishers for a 36-month period beginning January 1, 2014.
The District has over 2,000 fire extinguishers located throughout District facilities. This contract will provide for the required annual inspection, emergency recharge, and repair of these extinguishers.
The estimated cost for this contract is $108,000.00. The estimated 2014, 2015, and 2016 expenditures are $36,000.00 for each year of the contract.
The bid deposit for this contract is $5,400.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Interim Ordinance Appendix D is not applicable to this contract because the requested services do not provide practical or cost-effective opportunities for direct or indirect subcontracting, and there are an insufficient number of minority, women and small business enterprises available to bid on these services.
The tentative schedule for this contract is as follows:
Advertise September 11, 2013
Bid Opening October 15, 2013
Award January 1, 2014
Completion December 31, 2016
Funds are being requested in 2014, 2015 and 2016 in Account 101-25000-612780, and are contingent on the Board of Commissioners' approval of the District's budgets for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-304-11.
Requested, Denice E. Korcal, Director of Human Resources, DEK:RJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 29, 2013.