TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 29, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 91-177-AE Computer and Instrumentation Control Room at Stickney Water Reclamation Plant, to Divane Brothers Electric Company in an amount of $24,488.00, from an amount of $41,365,131.26, to an amount not to exceed $41,340,643.26, Account 401-50000-645650, Purchase Order 5000594
Body
Dear Sir:
On July 13, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 91-177-AE Computer and Instrumentation Control Room at Stickney Water Reclamation Plant (SWRP), to Divane Brothers Electric Company, in an amount not to exceed $40,527,000.00. The scheduled contract completion date was October 10, 2010.
As of August 9, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $838,131.26 from the original amount awarded of $40,527,000.00. The current contract value is $41,365,131.26. The prior approved change orders reflect a 2.07% increase to the original contract value.
This contract has achieved substantial completion. As a part of the contract documents for Distributed Control Systems (DCS) procurement, the DCS manufacturer was required to provide a laser printer, fax machine, copier, paper, and maintenance services to the District's field office. During the construction phase, the engineer decided that this equipment and services were not required because the existing infrastructure at the Engineering Construction office at SWRP was sufficient to manage the project. The contractor submitted a cost proposal (CCO-047) for a credit in the amount of $24,488.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 582, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 91-177-AE in an amount of $24,488.00 (0.06% of the current contract value), from an amount of $41,365,131.26, to an amount not to exceed $41,340,643.26.
Funds will be restored to Account 401-50000-645650.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 29, 2013
Attachment