TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 29, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Hach Company, for a Preventive Maintenance Plan at various locations, in an amount not to exceed $29,708.17, Account 101-16000-612970, Requisition 1364086
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Hach Company (Hach), for preventive maintenance of flow injection analyzer (FIA) systems at the Calumet (CAL), Egan (EAL) and Stickney Analytical Laboratories (SAL). This purchase order will expire on October 24, 2014.
FIA systems are used by the EAL and SAL for the analysis of nutrient compounds in wastewater, effluent and biosolids samples required to document compliance with operating permits and regulations. This equipment is also used to support the analytical requirements of projects that are implementing enhanced biological phosphorus removal at the Stickney, Calumet and Kirie Water Reclamation Plants.
Hach, the sole-service provider of a preventive maintenance plan at various locations has submitted pricing for the services and parts required. Inasmuch as Hach is the only source of supply for the services and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Hach is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Hach, in an amount not to exceed $29,708.17.
Funds are available in Account 101-16000-612970.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 29, 2013