TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 29, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
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Authority to decrease purchase order for Contract 11-109-11 Furnish and Deliver Repairs, Service and Parts for American Sigma/Hach Auto Samplers, Flowmeters, and Sampling Accessories to Hach Company in an amount of $5,765.71, from an amount of $50,628.09, to an amount not to exceed $44,862.38, Account 101-16000-612970 and 623570, Purchase Order 3068457
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Dear Sir:
On June 2, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 11-109-11 to furnish and deliver repairs, service and parts for American Sigma/Hach auto samplers, flowmeters, and sampling accessories to Hach Company, in an amount not to exceed $50,864.00. The contract expired on June 30, 2013.
As of May 24, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $235.91 from the original amount awarded of $50,864.00. The current contract value is $50,628.09. The prior approved change orders reflect a .46% (percent) decrease to the original contract value.
This change order is required to reduce the contract value to the final, actual expenditure.
This change order is in compliance with the Illinois Criminal Code, since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 11-109-11 in an amount of $5,765.71 (11.4% of the current contract value), from an amount of $50,628.09, to an amount not to exceed $44,862.38.
Funds will be restored to Account 101-16000-612970 and 623570.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 29, 2013
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