TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 29, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 09-365-5F Heritage Park Flood Control Facility, to F.H. Paschen/Lake County Grading, A Joint Venture in an amount of $307,320.69, from an amount of $29,459,407.61, to an amount not to exceed $29,766,728.30, Account 501-50000-645620, Purchase Order 5001339
Body
Dear Sir:
On April 19, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-365-5F Heritage Park Flood Control Facility to F.H. Paschen/Lake County Grading, A Joint Venture, in an amount not to exceed $29,475,000.00. The scheduled contract completion date is March 9, 2014.
As of August 9, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $15,592.39 from the original amount awarded of $29,475,000.00. The current contract value is $29,459,407.61. The prior approved change orders reflect a 0.053% decrease to the original contract value.
In a letter dated March 11, 2013, the Village of Wheeling (Village) requested that the District incorporate the construction of a storm sewer to accommodate the hydraulic connection to Lake Heritage required in the IGA. The Village indicated in their letter that if this sewer could be installed under a change order to the captioned project, the Village would reimburse the District for the construction costs. On May 16, 2013, the Board of Commissioners authorized the District to negotiate and enter into an agreement with the Village for this work. The contractor submitted a cost proposal (CCO-005) for an extra in the amount of $307,320.69 for the storm sewer installation. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 753, that the Engineering Department would recommend its approval. The Village has agreed to reimburse the District for this change order, and an agreement will be executed between the two parties subject to review by the Law Department as to form and legality.
This change order is in compliance with the Illinois Criminal Code since the change is in the best interests of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-365-5F in an amount of $307,320.69 (1.04% of the current contract value), from an amount of $29,459,407.61, to an amount not to exceed $29,766,728.30.
Funds are available in Account 501-50000-645620.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 29, 2013
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