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File #: 13-0918    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/21/2013 In control: Procurement Committee
On agenda: 8/29/2013 Final action: 8/29/2013
Title: Authority to decrease purchase order and amend agreement with Hewlett-Packard Company for Maintenance Services for Computer Software and Hardware in an amount of $178,870.93, from an amount of $1,908,788.25, to an amount not to exceed $1,729,917.32, Accounts 101-27000-612810, 612820, Purchase Order 3062338
Attachments: 1. P.O. 3062338 Change Order Log.PDF
TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 29, 2013
 
COMMITTEE ON Procurement
 
Mr. David St. Pierre, Executive Director
 
Title
Authority to decrease purchase order and amend agreement with Hewlett-Packard Company for Maintenance Services for Computer Software and Hardware in an amount of $178,870.93, from an amount of $1,908,788.25, to an amount not to exceed $1,729,917.32, Accounts 101-27000-612810, 612820, Purchase Order 3062338
Body
 
Dear Sir:
 
On March 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and extend an existing agreement with Hewlett-Packard Company for Maintenance Services for Computer Software and Hardware, in an amount not to exceed $1,257,181.65.
 
As of February 21, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $651,606.60 from the original amount awarded -of $1,257,181.65.  The current contract value is $1,908,788.25.  The prior approved change orders reflect a 51.83% increase to the original contract value.
 
This purchase order is being reduced due to changes in equipment serviced in this agreement.
 
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
 
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $178,870.93 (9.37% of the current contract value) from an amount of $1,908,788.25, to an amount not to exceed $1,729,917.32.
 
Funds will be restored to Accounts 101-27000-612810, 612820.
 
Requested, Ellen Barry, Acting Director of Information Technology, EB:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 29, 2013
 
Attachment