TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 29, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-761-21, Building Restoration at the North Side and Calumet Water Reclamation Plants, to Restore Masonry, LLC, in an amount of $33,478.00, from an amount of $1,098,407.00, to an amount not to exceed $1,131,885.00, Account 201-50000-645750, Purchase Order 5001385
Body
Dear Sir:
On November 1, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-761-21, Building Restoration at the North Side and Calumet Water Reclamation Plants, to Restore Masonry, LLC, in an amount not to exceed $964,605.00. The contract expires on November 20, 2013.
As of August 12, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $133,802.00, from the original amount awarded of $964,605.00. The current contract value is $1,098,407.00. The prior approved change orders reflect an approximate 13.9% increase to the original contract value.
The increase in the contract value is to restore a 40-foot section of parapet wall at the O'Brien Water Reclamation Plant. During building restoration work, it was discovered that a flange/support member was severely deteriorated and will require replacement. District Structural Engineers have investigated the work area and have assisted in the design of the restoration, recommending new reinforcement angles and ties, which will be incorporated into the final restoration work.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-761-21, in an amount of $33,478.00 (approximately 3.1% of the current contract value), from an amount of $1,098,407.00, to an amount not to exceed $1,131,885.00.
Funds are available in Account 201-50000-645750.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:SAF:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 29, 2013
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