TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 29, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 11-847-11 Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant to Various Locations, to Si-Tech Industries, Inc., in an amount of $39,796.95 from an amount of $290,807.71, to an amount not to exceed $251,010.76, Account 101-68000-612520, Purchase Order 5001252
Body
Dear Sir:
On May 19, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-847-11 Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant to Various Locations, to Si-Tech Industries, Inc., in an amount not to exceed $240,000.00. The contract expired on June 13, 2013.
As of July 30, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $50,807.71 from the original amount awarded of $240,000.00. The current contract value is $290,807.71. The prior approved change orders reflect a 21.2% increase to the original contract value.
A decrease in contract value is being requested to close the contract.because the utilization of the contract in 2013 was less than originally anticipated and to close out the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 11-847-11, in an amount of $39,796.95 (13.7% of the current contract value) from an amount of $290,807.71 to an amount not to exceed $251,010.76.
Funds will be restored in Account 101-68000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SS:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 29, 2013
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