TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 29, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order to CDW Government, LLC, to Furnish and Deliver Microsoft Software and Software Maintenance for a three-year period in an amount of $11,475.04, from an amount of $1,545,245.19, to an amount not to exceed $1,556,720.23, Account 101-27000-623800, Purchase Order 3075051
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Dear Sir:
On November 1, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to CDW Government, LLC, to furnish and deliver Microsoft Software and Software Maintenance for a three-year period, in an amount not to exceed $1,377,758.79. The contract expires on November 30, 2015.
As of June 6, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $167,486.40 from the original amount awarded of $1,377,758.79. The current contract value is $1,545,245.19. The prior approved change orders reflect a 12.15% increase to the original contract value.
Bing Maps is geospatial mapping software used by the District's geographic information systems (GIS). This purchase order is being increased in order to acquire new Bing Maps licenses to replace the current licenses which expired September 30, 2013.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $11,475.04 (0.74% of the current contract value), from an amount of $1,545,245.19, to an amount not to exceed $1,556,720.23.
Funds are available in Account 101-27000-623800.
Requested, Ellen Barry, Acting Director of Information Technology, EB:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 29, 2013
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