TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 29, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 09-419-12, Elevator Maintenance and Repair Service at the Main Office Building Complex for a Three-Year Period, with Parkway Elevators, Inc., for an additional ninety-day period, in an amount of $14,120.00, from an amount of $143,849.39, to an amount not to exceed $157,969.39, Account 101-15000-612370 and 612390, Purchase Order 5001112
Body
Dear Sir:
On February 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-419-12 Elevator Maintenance and Repair Services at the Main Office Building Complex for a Three-Year Period to Parkway Elevators, Inc. in an amount not to exceed $132,652.00. The contract expires on August 31, 2013.
As of August 15, 2013, the attached list of change orders has been approved. These change orders resulted in an increase of $11,197.39 from the original awarded amount of $132,652.00. The current contract value is $143,849.39. The prior approved change orders reflect an 8.4% increase to the original contract value.
An increase in the amount of $14,120.00 and a ninety-day extension are requested. The new termination date of the contract will be November 30, 2013. This change order is required to provide full service maintenance, which includes weekly inspections and repairs, and emergency repairs, until a replacement contract is awarded.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
In view of the foregoing, it is requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 09-419-12 in an amount of $14,120.00 (9.8% of the current contract value), from an amount of $143,849.39 to an amount not to exceed $157,969.39 for Parkway Elevators, Inc. and extend the contract for a period of ninety days.
Funds are available in Accounts 101-15000-612370 and 612390.
Requested, Eileen M. McElligott, Administrative Services Manager, BKS:SL:WG:MW:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 29, 2013
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