TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-675-12 (Re-Bid), Janitorial Services at the Calumet and Egan Water Reclamation Plants, Groups A and B, to Perfect Cleaning Service Corporation, in an amount not to exceed $166,246.00, Accounts 101-67000, 68000-612490, Requisitions 1351588 and 1351238
Body
Dear Sir:
On January 3, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-675-11 Janitorial Services at the Calumet and Egan Water Reclamation Plants.
In response to a public advertisement of February 27, 2013, a bid opening was held on March 19, 2013. All bids were rejected, as reported at the June 20, 2013 Board meeting.
In response to a public re-advertisement of July 10, 2013, a bid opening was held on July 30, 2013. The bid tabulation for this contract is:
GROUP A: EGAN WRP
PERFECT CLEANING SERVICE CORPORATION *$80.575.00
ECO CLEAN MAINTENANCE, INC. $80,600.00
GSF USA, INC. *$113,842.50
GROUP B: CALUMET WRP
PERFECT CLEANING SERVICE CORPORATION $85,671.00
GSF USA, INC. *$89,424.60
ECO CLEAN MAINTENANCE, INC. $133,575.00
*corrected total
Two hundred eighty-six (286) companies were notified of this contract being advertised and twenty-four (24) companies requested specifications.
Perfect Cleaning Service Corporation, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The total estimated cost for Groups A and B of this contract was $229,500.00, placing the corrected total bid for Groups A and B of $166,246.00, approximately 28 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because janitorial services are specifically excluded.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because there are sufficient MBEs, WBEs, and/or SBEs available to bid.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-675-12 (Re-Bid), Groups A and B, to Perfect Cleaning Service Corporation, in an amount not to exceed $166,246.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditure in the amount of $15,740.00 are available in Accounts 101-67000, 68000-612490.
The estimated expenditures for 2014 are $58,215.00, for 2015 are $59,180.00, and for 2016 are $33,111.00. Funds for the 2014, 2015, and 2016 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2013