TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend agreement with Flood Testing Laboratories, Inc., for testing and inspecting concrete and other construction materials for various construction projects, in an amount of $100,000.00, from an amount of $810,000.00, to an amount not to exceed $710,000.00, Accounts 101-50000-612240 and 201-50000-612240, Purchase Order 3069074
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Dear Sir:
On June 16, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Flood Testing Laboratories, Inc., for testing and inspecting concrete and other construction materials for various construction projects, in an amount not to exceed $890,000.00. The scheduled contract completion date is December 31, 2013.
As of September 20, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $80,000.00 from the original amount awarded of $890,000.00. The current contract value is $810,000.00. The prior approved change orders reflect an 8.99% decrease to the original contract value.
The purpose of this change order is to reduce unused prior year encumbrances and adjust to estimated 2014 fiscal year budget amount.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $100,000.00 (12.35% of the current contract value), from an amount of $810,000.00, to an amount not to exceed $710,000.00.
Funds will be restored to Accounts 101-50000-612240 and 201-50000-612240.
Requested, Catherine A. O'Connor, Director of Engineering, JB:AMB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2013
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