TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue a purchase order and enter into agreement with CH2M Hill Engineers, Inc., for professional engineering services for Contract 10-716-3P Wet Weather Treatment Facility and Reservoir, Lemont Water Reclamation Plant, in the amount not to exceed $1,826,460.00, Account 401-50000-601440, Requisition 1361438
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with CH2M Hill Engineers, Inc. (CH2M Hill) for professional engineering services to perform post award duties associated with Contract 10-716-3P Wet Weather Treatment Facility and Reservoir, Lemont Water Reclamation Plant.
The District's agreement with CH2M Hill will consist of providing post award engineering services, which include: review of submittals, field visits, design support, response to requests for information, and analysis of change orders. The construction contract was awarded on September 19, 2013.
The aforementioned consultant has been selected by the Engineering Department to provide the needed professional post award engineering services because this firm, as the Designers, has intimate knowledge of all the issues to be reviewed during the construction phase. Also, utilizing this firm maintains continuity of responsibility if problems occur during construction. Therefore, it would be prudent to continue work with CH2M Hill rather than initiate a new consultant selection process.
The total fee for the agreement is $1,826,460.00, to be distributed over three years.
The time allowed for services to be performed under this agreement is 1,100 days from the date the contract is awarded.
The level of effort required for this work encompasses 75 people, who will be working at various times over the course of the project, and approximately 11,904 man-hours. The estimated average payroll rate for the term of the agreement is $55.96/hour.
The components of the total fee are as follows:
ITEM: FEE:
1. Prime Consultant Fee
a. Direct Labor Cost 466,576.53
b. Overhead and Profit 801,578.48
c. Total Labor Fee $1,268,155.01
2. Reimbursable Direct Costs $10,366.99
3. PCE Sub-Consultants
a. MBE/SBE firms 365,292.00
b. WBE/SBE firms 182,646.00
c. Total PCE Sub-Consultants $547,938.00
4. Non-PCE Sub-Consultants $0.00
TOTAL FEE (Not to Exceed) $1,826,460.00
The firms of Milhouse Engineering and Construction, Inc., M.P.R. Engineering, Corp., Inc., Primera Engineers, Ltd., and Rubinos and Mesia Engineers, Inc. are Minority-Owned Business Enterprise/Small Business Enterprise (MBE/SBE) firms. The firms of Intelligent Design and Construction Solutions, LLC, and Coordinated Construction Project Control Services LLC are Women-Owned Business Enterprise/Small Business Enterprise (WBE/SBE) firms. All MBE/SBE and WBE/SBE firms will actively participate in providing services for the core elements required by the agreement.
The agreement with CH2M Hill will be in accordance with the Diversity Section as to compliance with the District's Affirmative Action Policy.
In as much as the firm of CH2M Hill Engineers, Inc., and Mr. Dean Schmidtke, PE, of that firm possess a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $1,826,460.00.
Funds are available in Account 401-50000-601440.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2013