TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with Satyam Technologies, Inc., for Contract 07-RFP-10 professional SAP services in an amount of $123,475.20, from an amount of $4,395,663.00, to an amount not to exceed $4,272,187.80, Account 101-27000-601170, Purchase Order 3049860.
Body
Dear Sir:
On March 6, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Satyam Technologies, Inc. for professional SAP consulting in an amount not to exceed $2,052,431.50. The contract expired on December 31, 2012.
As of September 17, 2013, the attached list of change orders has been approved. The effect of these changes orders resulted in an increase in an amount of $2,343,231.50 from the original award amount of $2,052,431.50. The current contract value is $4,395,663.00. The prior approved change orders reflect a 114% increase to the original contract value.
Due to the expiration of the contract with Satyam Technologies, Inc., the related purchase order is being decreased and closed.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement for Contract 07-RFP-10 in an amount of $123,475.20 (2.8% of the current contract value), from an amount of $4,395,663.00, to an amount not to exceed $4,272,187.80.
Funds will be restored to Account 101-27000-601170.
Requested, Ellen Barry, Acting Director of Information Technology, EB:CLG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2013
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