TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-029-11, Furnish and Deliver Safety Equipment to Various Locations for a One (1) Year Period, to Progressive Industries, Inc., in a total amount not to exceed $53,830.38, Account 101-20000-623700
Body
Dear Sir:
On July 11, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-029-11 furnish and deliver safety equipment to various locations for a one (1) year period, beginning approximately November 1, 2013 and ending October 31, 2014.
In response to a public advertisement of July 31, 2013, a bid opening was held on August 13, 2013. The bid tabulation for this contract is:
KAUL GLOVE & MANUFACTURING COMPANY, d/b/a $42,170.61
CHOCTAW-KAUL DISTRIBUTION COMPANY
PROGRESSIVE INDUSTRIES, INC. *$53,830.38
SAFETY SUPPLY ILLINOIS $65,317.42
ADVANCED SUPPLY COMPANY, INC. $70,479.80
MAGID GLOVE & SAFETY MFG. CO. LLC. $71,500.16
GM SAFETY, LLC $72,860.00
SAF-T-GARD INTERNATIONAL INC. $83,410.43
*corrected total
Four hundred twenty-seven (427) companies were notified of the contract being advertised and fifty-one (51) companies requested specifications.
The low bid was received from Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company. On August 16, 2013, Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company notified the District that they would not be able to honor their bid, due to a pricing error in their bid. Therefore, the bid is rejected in the public's best interest. The Director of Procurement and Materials Management has notified Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company of this action.
Progressive Industries, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $58,000.00, placing their bid of $53,830.38 approximately 7.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-029-11, to Progressive Industries, Inc., in an amount not to exceed $53,830.38.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2013
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