TRANSMITTAL LETTER FOR BOARD MEETING OCTOBER 3, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and exercise an option to extend agreement for one year, for Contract 12-RFP-01 Perform Federal Legislative Consulting Services, with Carmen Group, Inc., in an amount not to exceed $417,600.00, Account 101-15000-601170, Purchase Order 3071591
Body
Dear Sir:
At the Board meeting of January 1, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into an agreement with Carmen Group, Inc., to Perform Federal Legislative Consulting Services, for a one-year period.
As of November 15, 2012, the attached change order has been approved. The effect of this change order resulted in an increase of $417,600.00, from the amount originally awarded of $417,600.00. The current contract value is $835,200.00. The prior approved change reflects a 100% increase to the original contract value.
Under the terms of the agreement, the District is allowed an option to extend the services for two (2) additional one-year periods using the same monthly fees in effect under the above purchase order. The first one-year extension was approved at the Board meeting of November 15, 2012.
This change order is in compliance with the Illinois Criminal Code because it was specifically provided for in the original contract, is germane to the original contract as signed, and is in the best interest of the District.
In view of the foregoing, it is requested that the Board of Commissioners authorize the Director of Procurement and Materials Management increase the purchase order and exercise an option to extend the agreement for Contract 12-RFP-01 with Carmen Group, Inc. for a one-year period from January 1, 2014 to December 31, 2014. Additional funds of $417,600.00 will be required for this extension.
Funds for the 2014 expenditure in Account 101-15000-601170 are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SL:WG:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2013
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