TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with Superior Industrial Equipment, L.L.C., for Services to Repair Mechanical Seals of Sludge Pumps at the Stickney Water Reclamation Plant and to Repair Mechanical Seals of Digester Sludge Recirculation Pumps at the Calumet Water Reclamation Plant, in an amount of $54,000.00, from an amount of $114,002.02, to an amount not to exceed $168,002.02, Accounts 101-69000-612650, Purchase Orders 3066351 and 3068349
Body
Dear Sir:
On December 2, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with Superior Industrial Equipment, L.L.C., for Services to Repair Mechanical Seals of Sludge Pumps at the Stickney Water Reclamation Plant and to Repair Mechanical Seals of Digester Sludge Recirculation Pumps at the Calumet Water Reclamation Plant, in an amount not to exceed $180,000.00. The contract expires on December 31, 2013.
As of August 29, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $65,997.98 from the original amount awarded of $180,000.00. The current contract value is $114,002.02. The prior approved change orders reflect a 37% decrease to the original contract value. An increase is being requested to obtain rebuilt seals to replace the failed seals on the sludge recirculation pumps at the Stickney Water Reclamation Plant. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $54,000.00 (approximately 47% of the current contract value) from an amount of $114,002.02, to an amount not to exceed $168,002.02.
Funds are available in Account 101-69000-612650.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2013.
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