TRANSMITTAL LETTER FOR BOARD MEETING OCTOBER 3, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase orders and exercise an option to extend the agreements for one year, for Contract 12-RFP-03 State Legislative Consulting Services with Charles R. Vaughn, in an amount not to exceed $21,000.00, Ado Leo Rugai, Attorney and Counselor at Law, in an amount not to exceed $21,000.00, and Miguel A. Santiago Consulting, Inc., in an amount not to exceed $19,999.98, Account 101-15000-601170, Purchase Orders 3071597, 3071598, and 3071643
Body
Dear Sir:
At the Board meeting of February 2, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into agreements with Charles R. Vaughn, Ado Leo Rugai, Attorney and Counselor at Law, and Miguel A. Santiago Consulting, Inc., for State Legislative Consulting Services, for a one-year period.
As of December 6, 2012, the attached change orders have been approved. The effect of these change orders resulted in an increase totaling $82,666.64, from the amount originally awarded of $41,333.32. The current value is $123,999.96. The prior approved changes reflect a 200.00% increase to the original contract value.
Under the terms of the agreement, the District may exercise an option to extend the services for two (2) additional one-year periods using the same monthly fees in effect under the above purchase orders. The first one-year extension was approved at the Board meeting of December 6, 2012.
This change order is in compliance with the Illinois Criminal Code because it was specifically provided for in the original contract, is germane to the original contract as signed, and is in the best interest of the District.
In view of the foregoing, it is requested that the Board of Commissioners authorize the Director of Procurement and Materials Management increase the purchase orders and exercise an option to extend the agreements for Contract 12-RFP-03 with Charles R. Vaughn, Ado Leo Rugai, and Miguel A. Santiago Consulting, Inc., for a one-year period from January 1, 2014 to December 31, 2014. Additional funds of $61,999.98 will be required for this extension.
Funds for the 2014 expenditure in Account 101-15000-601170 are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SL:WG:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2013
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