TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-626-11, Security Services at the Lockport Powerhouse, to Universal Security, Corp., in an amount of $34,025.26, from an amount of $269,204.98, to an amount not to exceed $303,230.24, Account 101-66000-612490, Purchase Order 5001235
Body
Dear Sir:
On March 17, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-626-11, Security Services at the Lockport Powerhouse, to Universal Security, Corp., in an amount not to exceed $219,204.98. The contract expires on January 19, 2014.
As of September 16, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $50,000.00 from the original amount awarded of $219,204.98. The current contract value is $269,204.98. The prior approved change orders reflect a 23% increase to the original contract value.
The increase in the contract value is being requested to continue service until the installation of new security cameras at the Lockport Powerhouse is completed. The new security cameras will replace the need for the security services.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-626-11, in an amount of $34,025.26 (approximately 12.6% of the current contract value), from an amount of $269,204.98, to an amount not to exceed $303,230.24.
Funds are available in Account 101-66000-612490.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2013
Attachment