TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
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Authority to decrease purchase order to Flow-Technics, Inc., to furnish and deliver Allis Chalmers (A-C), Netzsch and Gould pump parts to various locations in an amount of $23,612.97, from an amount of $1,063,034.90 to an amount not to exceed $1,039,421.93. Account 101-68000-623270, Purchase Order 3051101
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Dear Sir:
On May 15, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Flow-Technics, Inc., to furnish and deliver Allis Chalmers
(A-C), Netzsch and Gould pump parts to various locations, in an amount not to exceed $1,000,540.00. The contract expires on December 31, 2010.
As of December 24, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $62,494.90 from the original amount awarded of $1,000,540.00. The current contract value is $1,063,034.90. The prior approved change orders reflect a 6.2% increase to the original contract value.
A decrease is being requested at this time because the utilization of the contract was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $23,612.97 (2.2% of the current total contract value) from an amount of $1,063,034.90 to an amount not to exceed $1,039,421.93.
Funds will be restored in Account 101-68000-623270.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MW Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010
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