TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 08-642-11 Furnish and Deliver Boiler and Process Water Chemicals and Consulting Services to the North Side Service Area, to Butler Chemical Co. Inc. in an amount of $13,779.15, from an amount of $75,000.00, to an amount not to exceed $61,220.85. Account 101-67000-623560, Purchase Order 5000901
Body
Dear Sir:
On June 19, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-642-11 Furnish and Deliver Boiler and Process Water Chemicals and Consulting Services to the North Side Service Area, to Butler Chemical Co. Inc., in an amount not to exceed $75,000.00. The contract expires on December 31, 2010.
This contract has no prior change orders.
A decrease in contract value is being requested at this time because the utilization of the contract will be less than originally anticipated in 2010.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 08-642-11 in an amount of $13,779.15 (approximately 18.37% of the current contract value) from an amount of $75,000.00, to an amount not to exceed $61,220.85.
Funds will be restored in Account 101-67000-623560.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MW Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010