TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 01-198-AD Demolition of Sludge Disposal Building and Rehabilitation of Pump and Blower House and Coarse Screen Building at the Stickney Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount of $144,981.20, from an amount of $30,076,717.65 to an amount not to exceed $30,221,698.85, Accounts 101-50000-612680, 401-50000-645680, and 645780, Purchase Order 5000961
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Dear Sir:
On December 18, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 01-198-AD Demolition of Sludge Disposal Building and Rehabilitation of Pump and Blower House and Coarse Screen Building at the Stickney Water Reclamation Plant (WRP), to IHC Construction Companies, LLC, in an amount not to exceed $28,490,000.00. The contract expires on February 1, 2011.
As of December 18, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $1,586,717.65 from the original amount awarded of $28,490,000.00. The current contract value is $30,076,717.65. The prior approved change orders reflect a 5.57% increase to the original contract value.
The contract requires masonry repair work as part of the rehabilitation of the Pump and Blower House at the Stickney WRP. During the construction work, it was determined that a greater area of the building needs to be rebuilt than is shown on the contract drawings. In total, 70 linear feet of parapet wall, 1201 square feet of masonry wall, and 197 square feet of corner wall need to be rebuilt, in addition to the other masonry rebuild work identified in the contract. The contract specified tuck-pointing of existing masonry in these areas will be credited.
The contractor submitted a cost proposal (COR 013) for an extra in the amount of $162,919.40 and a credit in the amount of $17,938.20 for a net extra in the amount of $144,981.20. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 322, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract, as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 01-198-AD in an amount of $144,981.20 (0.48% of the current contract value) from an amount of $30,076,717.65 to an amount not to exceed $30,221,698.85.
Funds are available in Accounts 101-50000-612680, 401-50000-645680, and 645780.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010
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