TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 04-825-3M, Install New Blower No. 2 at Stickney Water Reclamation Plant and Replace Blower Nos. 1 and 7 at North Side Water Reclamation Plant to Meccon Industries, Inc. in an amount of $18,090.00, from an amount of $5,394,054.61 to an amount not to exceed $5,412,144.61, Account 401-50000-645650, Purchase Order 5000577
Body
Dear Sir:
On June 15, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-825-3M Install New Blower No. 2 at Stickney Water Reclamation Plant (WRP) and Replace Blower Nos. 1 and 7 at North Side Water Reclamation Plant (WRP), to Meccon Industries Inc. in an amount not to exceed $5,098,000.00. The contract terms called for the completion of all work by August 9, 2007. This contract is still in progress.
As of December 18, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $296,054.61 from the original amount awarded of $5,098,000.00. The current contract value is $5,394,054.61. The prior approved change orders reflect a 5.81% increase to the original contract value.
The contract involves the installation of a new blower at the Stickney WRP. After the blower was delivered to the site, the Maintenance & Operations Department requested that the lube oil pump system for Blower No. 2 be functionally similar to the existing Blower Nos. 4 through 7. This included installing two pressure switches and a time delay relay and making modifications to wiring and device settings. In addition, the separate control power is required for the air flow transmitters, so that Blower No. 2 can operate independently of Blower No. 3. These modifications will provide equipment similarity and flexibility.
The contractor submitted a cost proposal (COR 053) in the amount of $18,090.00. The engineer reviewed the proposal, found it to be reasonable, and stated via file letter 340, that the Engineering Department would recommend its approval.
The change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-825-3M in an amount of $18,090.00 (0.34% of the current contract value) from an amount of $5,394,054.61 to an amount not to exceed $5,412,144.61.
Funds are available in Account 401-50000-645650.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010
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