TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-625-11, Diving Services at Various Locations, to Veolia ES Special Services, Inc., in an amount not to exceed $95,000.00, Account 101-66000-612490, Requisition 1278638
Body
Dear Sir:
On October 1, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-625-11 Diving Services at Various Locations.
In response to a public advertisement of November 4, 2009, a bid opening was held on November 24, 2009. The bid tabulation for this contract is:
VEOLIA ES SPECIAL SERVICES, INC. $87,000.00
LINDAHL MARINE CONTRACTORS, INC. $89,750.00
GLOBAL INFRASTRUCTURE SPECIAL OPERATIONS *$98,990.00
GROUP, LLC
*corrected total
Sixty-eight (68) companies were notified of this contract being advertised and six (6) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $95,000.00.
Veolia ES Special Services, Inc., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $95,000.00, placing the bid of $87,000.00, approximately 8.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract due to the specialized nature of the services involved.
The revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-625-11, to Veolia ES Special Services, Inc., in an amount not to exceed $95,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditures in the amount of $50,000.00, are available in Accounts 101-66000-612490. The estimated expenditure for 2011 is $45,000.00. Funds for the 2011 expenditure is contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010