TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-617-11, Services to Inspect Overhead Cranes and Hoists at Various Service Areas, estimated cost $51,000.00, Account 101-68000/69000-612240 Requisitions 1293107 and 1291346
Body
Dear Sir:
Contract documents and specifications have been prepared for services to inspect overhead cranes and hoists at various service areas at the request of the Maintenance and Operations Department.
The purpose of this contact is to provide services to inspect overhead cranes and hoists at various District facilities. The services are required to maintain the integrity and safety of the overhead cranes and hoists.
The estimated cost for this contract is $51,000.00. The estimated 2010, 2011 and 2012 expenditures are $9,000.00, $21,000.00 and $21,000.00 respectively.
The bid deposit for this contract is $2,550.00.
The contract specifications require that the inspections shall commence within 10 working days after approval of the Contractor’s Bond and terminating December 31, 2012. Liquidated damages are $100.00 for each calendar day of non-compliance in accordance with the “Time” Section of the Agreement.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise January 27, 2010
Bid Opening February 23, 010
Award March 25, 2010
Completion December 31, 2012
Funds for the current year are available in Account 101-68000/69000-612240. Funds for subsequent years, 2011 and 2012 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-617-11.
Requested, Osoth Jamjun Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MA Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010