TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-672-11, Furnishing, Delivering and Installing Tires in the Stickney and Calumet Service Areas, estimated cost $200,000.00, Account 101-66000-623250, Requisition 1287537 and 1287573
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing, delivering and installing tires in the Stickney and Calumet service areas, at the request of the Maintenance and Operations Department.
The purpose of this contact is to furnish, deliver, and install tires for heavy equipments in the Stickney and Calumet service areas.
The estimated cost for this contract is $200,000.00. The estimated 2010 and 2011 expenditures are $115,000.00 and $85,000.00 respectively.
The bid deposit for this contract is $10,000.00.
The contract specifications require that all work commence 30 calendar days after approval of the Contractor’s Bond and shall be completed prior to December 31, 2011. Liquidated damages are $100.00 for each calendar day that the contractor is in default of completing all work in the time specified.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise January 27, 2010
Bid Opening February 9, 2010
Award March 25, 2010
Completion December 31, 2011
Funds for the current year are available in Account 101-66000-623250. Funds for subsequent year, 2011 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-672-11.
Requested, Osoth Jamjun Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MA Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010