TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-691-11 Truck Hauling of Processed Solids for LASMA and CALSMA, estimated cost $2,822,000.00, Account 101-66000-612520, Requisitions 1285651 and 1285671
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services for truck hauling of processed biosolids from LASMA and CALSMA, for a two year period, at the request of the Maintenance and Operations Department.
The contract specifications require the contractor to furnish the specified number of trucks and drivers for loading and transporting processed biosolids from lagoons and drying sites at LASMA (Group A), and CALSMA (Group B), to drying areas and various controlled solids distribution sites such as golf courses and park districts, during the 2010, 2011 and 2012 seasons.
The estimated cost for this contract is $1,772,000.00 for Group A and $1,050,000.00 for Group B. The estimated 2010, 2011, and 2012 expenditures are $410,000.00, $886,000.00 and $476,000.00 respectively for Group A. The estimated 2010, 2011 and 2012 expenditures are $525,000.00, $525,000.00 and $0.00 respectively for Group B.
The bid deposit for this contract is $35,440.00 for Group A and $21,000.00 for Group B.
The contract specifications require that all work commence approximately September 1, 2010, and terminate on August 31, 2012. Liquidated damages vary from $200.00 to $500.00 per day for the contractor’s failure to meet various performance requirements, as detailed in the contract specifications.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Hauling Services” category for establishing PCE utilization goals. The PCE utilization goals, for this contract, are 20% Minority Business Enterprises (MBE), 13% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise January 27, 2010
Bid Opening February 23, 2010
Award March 18, 2010
Completion August 31, 2012
Funds for the current year are available in Account 101-66000-612520. Funds for the subsequent years, 2011 and 2012, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-691-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010