TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue Purchase Orders and exercise the option to Renew the Existing Agreement No. 1/2005 for a Five-Year Period with ABB, Inc., to Provide Parts, Maintenance Services, and Software to the Stickney and North Side Water Reclamation Plant Area for Distributed Control Systems in an amount not to exceed $995,000.00, Accounts 101-67000, 69000-612650, 623070, Requisitions 1287639 and 1295050
Body
Dear Sir:
Authorization is requested to issue purchase orders and exercise the option to renew the existing agreement No. 1/2005 for a five-year period, with ABB, Inc., to provide parts, maintenance services, and software to the Stickney Water Reclamation Plant and the North Side Water Reclamation Plant Area for distributed process control systems. The services are for a five-year period from January 1, 2010 to December 31, 2014.
The Board of Commissioners originally approved the parts, maintenance, and software services for the first five years at the June 16, 2005 board meeting. The agreement contains a renewable option for two (2) consecutive five (5) year periods. This request is for the second five year period.
ABB, Inc., is registered and in good standing with the State of Illinois. The parts are manufactured in the United States.
The Multi-Project Labor Agreement (MPLA) is not applicable to this agreement because of the specialized nature of the services required.
In view of the foregoing, it is requested that authorization be granted to renew the existing agreement No. 1/2005 for a five year period and issue purchase orders as stated in the title summary above.
Funds for the 2010 expenditure, in the amount of $175,000.00, are available in 101-67000, 69000-612650, 623070. Funds are being requested in 2011, 2012, 2013, and 2014 in the amount of $205,000.00 for each year in Accounts 101-67000, 69000-612650, 623070, and are contingent on the Board of Commissioners’ approval for those years.
Requested, Osoth Jamjun, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010