TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 06-614-11 Elevator Maintenance at Various Locations, to ACM Elevator Company, in an amount of $41,200.00, from an amount of $692,200.00, to an amount not to exceed $733,400.00, Account 101-69000-612680, Purchase Order 5000681
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Dear Sir:
On January 18, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-614-11 Elevator Maintenance at Various Locations to ACM Elevator Company in an amount not to exceed $587,200.00. The contract expires on February 15, 2010.
As of December 22, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $105,000.00 from the original amount awarded of $587,200.00. The current contract value is $692,200.00. The prior approved change orders reflect a 17.9% increase to the original contract value.
An increase in contract value is being requested at this time because extensive unforeseen elevator repairs at the Mainstream Pumping Station depleted the contract funds sooner than anticipated.
This change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-614-11 in an amount of $41,200.00 (6.0% of the current contract value) from an amount of $692,200.00 to an amount not to exceed $733,400.00.
Funds are available in Account 101-69000-612680.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010
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