TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order and amend the agreement with Marquette University, for reviewing additional documents and preparing additional modeling scenarios associated with the Chicago Area Waterway System (CAWS) Use Attainability Analysis (UAA) in an amount of $29,150.00, from an amount of $224,606.00, to an amount not to exceed $253,756.00, Account 101-66000-601170, Purchase Order 3048074
Body
Dear Sir:
On November 15, 2007, the Board of Commissioners passed an order authorizing the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Marquette University, to provide modeling support to the District in the development of an integrated strategy to meet dissolved oxygen (DO) standards for the CAWS and to provide technical assistance in verification of the flow transfer to the Fox River Water Reclamation District’s (FRWRD) South Plant from the Hanover Park Water Reclamation Plant’s (HPWRP) service area, in an amount not to exceed $161,100.00. This contract expires on December 31, 2009.
As of December 3, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $63,506.00 from the original awarded value of $161,100.00. The current contract value is $224,606.00. The prior approved change orders reflect a 39.4% increase to the original contract value.
Marquette University, along with AECOM, have been preparing an integrated water quality strategy and associated costs for compliance with the proposed DO standards resulting from the CAWS UAA. Dr. Melching has been requested to provide additional technical support in the preparation and review of evidence in support of the District’s case at the UAA hearings. Additionally, Dr. Melching will provide additional modeling support to evaluate scenarios associated with the District’s evaluation of compliance with proposed and alternative DO standards. The additional work associated with the subject agreement requires that the overall contract completion date to be extended from December 31, 2009 to June 30, 2010 and an increase in the amount of the purchase order.
This change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $29,150.00 (12.98% of the current contract value) from an amount of $224,606.00 to an amount not to exceed $253,756.00.
Funds are available in Account 101-66000-601170.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:LSC:AG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010
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