TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with YSI Incorporated, to repair multi-parameter water quality monitors for two years, in an amount not to exceed $116,805.00, Account 101-16000-612970, Requisition 1291331
Body
Dear Sir:
Authorization is requested to issue a purchase order (PO) and enter into an agreement with YSI Incorporated (YSI), to repair multi-parameter water quality monitors for two years for the Aquatic Ecology and Water Quality Section of the Environmental Monitoring and Research Division at the Lue-Hing Research and Development Complex. This PO will expire on December 31, 2011.
YSI, the sole-service provider to repair multi-parameter water quality monitors for two years has submitted pricing for services required. Inasmuch as YSI is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
YSI is not registered to transact business in Illinois, but has submitted a Certificate of Good Standing from the State of Ohio. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a PO and enter into an agreement with YSI, in an amount not to exceed $116,805.00.
Funds for the 2010 expenditure in the amount of $41,185.00 are available in Account 101-16000-612970. The estimated expenditure for 2011 is $75,620.00. Funds for the 2011 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Louis Kollias, Director of Monitoring and Research, LK:TG:MPC:KB:op
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2010