TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-615-11 Steam Trap Inspection in the North, Calumet and Stickney Service Areas, estimated cost $70,200.00, Accounts 101-67000/68000/69000-612240/612680, Requisitions 1292450, 1294238, 1294250 and 1294263
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-615-11, Steam Trap Inspection in the North, Calumet and Stickney Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure steam trap inspection services for the North, Calumet and Stickney Service Areas, over an approximately three year period.
The estimated cost for this contract is not to exceed $70,200.00. The estimated 2010, 2011 and 2012 expenditures are $22,900.00, $23,400.00 and $23,900.00, respectively.
The bid deposit for this contract is $3,500.00.
The contract specifications require that all work commence approximately May 3, 2010, and terminate on December 31, 2012. Liquidated damages are $10.00 per day for each calendar day that the contractor is in default of the time indicated in the detail specification as a deadline for submission of a summary report following inspection.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise February 17, 2010
Bid Opening March 9, 2010
Award April 15, 2010
Completion December 31, 2012
Funds for the current year are available in Accounts 101-67000/68000/69000-612240/612680. Funds for subsequent years, 2011 and 2012, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-615-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2010