TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-673-11 Repair of Heavy Equipment at the Stickney Water Reclamation Plant and Lawndale Avenue Solids Management Area, estimated cost $520,000.00, Account 101-66000-612760, Requisition 1288599
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-673-11, Repair of Heavy Equipment at the Stickney Water Reclamation Plant and Lawndale Avenue Solids Management Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain the repair services of fully qualified field mechanics and all necessary labor, tools, materials, equipment, parts and appurtenances necessary to repair various District-owned heavy equipment, including endloaders, augers, cranes, tractors and other similar pieces of equipment, at the Stickney Water Reclamation Plant and Lawndale Avenue Solids Management Area, for a 36-month period.
The estimated cost for this contract is $520,000.00. The estimated 2010, 2011, 2012 and 2013 expenditures are $100,000.00, $160,000.00, $160,000.000 and $100,000.00, respectively.
The bid deposit for this contract is $26,000.00.
The contract specifications require the contractor to furnish the specified repair services on an “as-needed” basis commencing upon approval of the contractor’s bond, and as directed by the Engineer, and terminating June 30, 2013, or upon the expenditure of available funds, whichever occurs sooner. Liquidated damages are $100.00 for each calendar day the contractor fails to make a service call, as requested by the Engineer, and $50.00 per machine for each 24-hour period past the agreed upon repair completion time, during which the contractor disrupts continuous day-to-day activities due to non-agreed upon extended repair time.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Excavation Services” category for establishing PCE utilization goals. The PCE tailored utilization goals for this contract are 10% Minority Business Enterprises (MBE), 5% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise February 17, 2010
Bid Opening March 16, 2010
Award May 6, 2010
Completion June 30, 2013
Funds are being requested in 2010, in Account 101-66000-612760. Funds for subsequent years 2011, 2012 and 2013 are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-673-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2010