TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-970-11 Janitorial Services at Various Locations in the Stickney Service Area, estimated cost $675,000.00, Account 101-69000-612490, Requisition 1292517
Body
Dear Sir:
Contract documents and specifications have been prepared for Janitorial Services at Various Locations in the Stickney Service Area at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide janitorial services to the Monitoring and Research Laboratory, facilities, Engineering Center and other locations in the Stickney Service Area for an approximately 36-month period.
The estimated cost for this contract is $675,000.00. The estimated 2010, 2011, 2012, and 2013 expenditures are $130,000.00, $225,000.00, $225,000.00, and $95,000.00, respectively.
The bid deposit for this contract is $13,500.00.
The contract specifications require the contractor to adhere to the maintenance schedule prescribed by the Engineer. Liquidated damages in the amount of $50.00 per calendar day may be assessed if the contractor breaches the schedule specified in the contract.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the Miscellaneous Building Construction category for establishing PCE utilization goals. The PCE utilization goals for this contract are 10% Minority Business Enterprises (MBE), 5% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for the contract is as follows:
Advertise February 10, 2010
Bid Opening March 9, 2010
Award April 15, 2010
Completion March 18, 2013
Funds for the current year are available in Account 101-69000-612490. Funds for subsequent years, 2011, 2012, and 2013 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-970-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:TW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2010